How To Build Your Dream Wedding Team

planner putting on corsage

Picking the right vendor team is essential to making your wedding day a perfect match for your style and personality. These are the folks you'll be closely working with for months to make your dream a reality. From the photographer capturing your special moments to the caterer serving delectable cuisine and the florist creating breathtaking arrangements, each vendor plays a vital role in making your dream wedding come true.

Imagine a team of vendors just as excited as you are about bringing your vision to life. When everyone's in sync and excited about your dream day, things just flow smoothly. Working with vendors who get your style means the planning process is more like a fun collaboration. They'll throw in their creative ideas that take your vision to the next level and understand your needs in the process to make sure planning is a breeze.

Your wedding vendors aren't just doing a job. Their passion for what they do and making your dream day happen is always top of mind and their ultimate goal.  It's all about creating a day that not only meets but totally blows away your expectations, giving you an epic celebration to remember. 🎉

You will likely work with anywhere from 5-15+ vendors and they all play an important role, however, let’s take a closer look at the top 7 vendors you will be working more closely with throughout the planning process as well as on the day of the wedding.

  • Wedding Planner  - A wedding planner can be a lifesaver in managing all the details. Your wedding planner is going to be your biggest advocate and shoulder to lean on during the planning process. Not all planners are alike, so make sure you understand how they best communicate as well as their area of expertise for the style of wedding. Here at AMW, we love working with couples who want out-of-the-box details and focus on everyone having an amazing experience. We work closely with our couples to curate an amazing vendor team and bring their vision to life; using our unique online portal to help you stay organized and keep everyone on the same page; We understand the demands of busy schedules, so we also offer evening and weekend appointments to ensure the planning process fits seamlessly into your lives; etc.]


  • Venue - Selecting the right venue sets the stage for your entire wedding. Consider the ambiance, location, capacity, and amenities to find a venue that aligns with your vision and can comfortably accommodate your guests. The venue owners or coordinators are also people you will want to have a good relationship with! 

Photo Credit: Kelly Benvenuto Photography


  • Caterer - The culinary experience at your wedding should be a true delight, a reflection of your unique tastes and preferences. A skilled caterer, paying attention to menu selection and presentation, ensures that your guests savor a delightful dining experience that harmonizes with the overall ambiance of your wedding. When assessing potential caterers, it's crucial to ensure that your desired food choices and serving style align with their expertise. Some caterers are open to recreating family recipes, while others adhere to their set menus. You’ll also need to see how they can accommodate your guests’ dietary restrictions. Engaging in open conversations with them is key, ensuring a collaborative effort to bring your envisioned dining experience to life as a cohesive team.


  • Florist - ​​Flowers have a magical way of transforming a space. A skilled florist can create stunning arrangements that enhance the beauty of your wedding venue and complement your chosen color palette. They can bring your floral vision to life, from bouquets to centerpieces. For florists, it’s most important to communicate the aesthetic you want to achieve in your planning meetings, using reference pictures and specific descriptions. It’s even easier if you can find examples of what you want in their past work!

Photo Credit: Kelly Benvenuto Photography


  • Photographer - Your wedding photos will be cherished for a lifetime, capturing the moments that define your special day. It's worth noting that you'll likely spend considerable time with your photographer not only on the big day but also during the preparation leading up to it. In fact, you may find yourself spending just as much time with the photographer as with your wedding planner. Choosing a photographer whose style resonates with your own artistic preferences is important. Equally vital is finding a photographer whose personality and approach align with yours. This ensures that you, your family, and your friends will feel at ease, fostering a day filled with genuine smiles and spontaneous laughter, resulting in photos that reflect the true joy of the occasion.

Photo Credit: Kelly Benvenuto Photography


  • Entertainment - Entertainment sets the mood for your reception. Whether you opt for a DJ or a live band, choose professionals who can read the crowd and keep the energy high, ensuring your guests have a blast and create unforgettable memories on the dance floor.

Photo Credit: Kelly Benvenuto Photography


  • Rentals - Rentals encompass everything from chairs and tables, to linens and lighting. Choose a rental provider that offers a wide selection of high-quality items to suit your theme and style, elevating the overall look and feel of your wedding.

Building your dream wedding team takes time and research, but it's a worthwhile investment in creating a day that you and your guests will cherish forever. Remember that your team should share your passion for making your wedding dreams come true. With the right professionals by your side, your wedding day will be a beautiful and stress-free celebration of love and commitment.

Love what our couples have to say about working with us? Be sure to set up a consultation today!

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